Executive Secretary

• Day-to-day diary management of CEO; coordination of appointments and tasks.
• Preparation of correspondence, presentations, reports and minutes.
• Management of emails, memos, and agendas.
• Greeting visitors of the Executive Directors’ as needed.
• Performing general office clerical duties and errands.
• Tracking and follow up on tasks assigned by CEO and Board of Directors to the various employees, teams, and departments.
• Proactively communicating with employees from all levels of the organization.
• Managing filing system, updating paperwork, maintaining documents.
• Maintaining office equipment and assets, as needed.
• Organizing and coordinating travel arrangements, domestic and international.
• Aiding with the duties of the receptionist, as needed.
• Performing additional duties when required, including any tasks assigned by Department Heads.